I recently responded to a question posted to Twitter using the #SPHelp hashtag. Tim Ferro was trying to understand all the different types of email that SharePoint sends automatically.
#SPHelp does anyone know a good resource that shows what OOB emails are sent from #SP2013? like mysite notifications or new followers? — Tim Ferro (@timferro) June 26, 2014
While I may have misunderstood his tweet to begin with, it certainly got me thinking about what emails does SharePoint actually send. I gave it some thought with a colleague and have produced this post as a result.
- MySite Cleanup Notification
- Task assigned to you notification
- Storage limit exceeded
- Sharing – Invited to
- Site Mailbox Created
- MySite Setup Notification
- Mentioned in a conversation
- Site Deletion Notice (Site Policy)
- Site Access Requests
Example of SharePoint Emails
There is very little information that provides an answer to Tim’s question. I’ve attempted to create a consolidated view of all the different types of emails that SharePoint sends. I have sourced example images from various sources on the internet. They have been credited to the author and include a link to the originating content.
MySite cleanup notification
Task assigned to you notification
Storage Limit Exceeded
Sharing – Invited to …
Site Mailbox Created
MySite Setup Notification
Mentioned in a conversation
Site Deletion Notice (Site Policy)
Site Access Requests
There are a number of other emails that SharePoint might send, which I have been unable to confirm at this time.
Health Analyser – Alerts
- Managed Metadata Service – term managed and term submission
Solution resource usage – site collection exceeded daily resource usage
- Membership requests (requests to join/leave groups)
- MySite new followers and Colleague and keyword suggestions
- Site Collection Upgrade Notification (2010 > 2013)
- Created and Delete Upgrade Evaluation Site Collections
- Removal notifications of user provisioned Site Collections
- Search Service Application
- Apps Service Application
Not stopping there, I have also asked the community via the Office 365 Technical Network on Yammer (10,000+ members). Let’s see what people come back with. In time I’d like to add more detailed summaries of these including a sample of the emails.