James Callaghan

Tag: #SPHelp

  • What types of email does SharePoint send automatically?

    What types of email does SharePoint send automatically?

    Update: After reviewing the SMTP logs, on a very active SharePoint 2013 environment and some further research, I now have an extensive list of the types of emails SharePoint sends. Most of these now include an example image of the email that is sent.

    I recently responded to a question posted to Twitter using the #SPHelp hashtag. Tim Ferro was trying to understand all the different types of email that SharePoint sends automatically.

    While I may have misunderstood his tweet to begin with, it certainly got me thinking about what emails does SharePoint actually send. I gave it some thought with a colleague and have produced this post as a result.

    1. MySite Cleanup Notification
    2. Task assigned to you notification
    3. Alerts
    4. Storage limit exceeded
    5. Sharing – Invited to
    6. Site Mailbox Created
    7. MySite Setup Notification
    8. Mentioned in a conversation
    9. Site Deletion Notice (Site Policy)
    10. Site Access Requests

    Example of SharePoint Emails

    There is very little information that provides an answer to Tim’s question. I’ve attempted to create a consolidated view of all the different types of emails that SharePoint sends. I have sourced example images from various sources on the internet. They have been credited to the author and include a link to the originating content.

    MySite cleanup notification

    MySite Cleanup Notification. Credit: SharePoint 2013 Admin blog http://sharepoint2013admin.wordpress.com/2013/11/19/my-site-cleanup-timer-job-2/
    MySite Cleanup Notification. Credit: SharePoint 2013 Admin blog http://sharepoint2013admin.wordpress.com/2013/11/19/my-site-cleanup-timer-job-2/

    Task assigned to you notification

    Task assigned to you email. Credit: Tomislav Tasic http://tomislavspadmin.blogspot.co.uk/2014/06/enable-email-notifications-for-tasks.html
    Task assigned to you email. Credit: Tomislav Tasic http://tomislavspadmin.blogspot.co.uk/2014/06/enable-email-notifications-for-tasks.html

    Alerts

    SharePoint Alerts. Credit: Merin Nakarmi http://sharepointrealm.blogspot.co.uk/2013/06/how-to-cusomize-alert-email-for.html
    SharePoint Alerts. Credit: Merin Nakarmi http://sharepointrealm.blogspot.co.uk/2013/06/how-to-cusomize-alert-email-for.html

    Storage Limit Exceeded

    Storage Quota Exceeded. Credit: Three Will https://www.threewill.com/2013/12/storage-quotas-in-sharepoint-online/
    Storage Limit Exceeded. Credit: Three Will https://www.threewill.com/2013/12/storage-quotas-in-sharepoint-online/

    Sharing – Invited to …

    Mentioned in a conversation email. Credit: Jennifer Mason, CMS Wire http://www.cmswire.com/cms/social-business/sharepoint-2013-social-features-highlights-019624.php?pageNum=2
    Mentioned in a conversation email. Credit: Jennifer Mason, CMS Wire http://www.cmswire.com/cms/social-business/sharepoint-2013-social-features-highlights-019624.php?pageNum=2

    Site Mailbox Created

    Site Mailbox Created. Credit: Mark Kashman http://blogs.office.com/2013/04/02/whats-new-in-sharepoint-online-top-10/
    Site Mailbox Created. Credit: Mark Kashman http://blogs.office.com/2013/04/02/whats-new-in-sharepoint-online-top-10/

    MySite Setup Notification

    MySite Setup. Credit: Sudhit Kesharwani http://sharepoint.stackexchange.com/questions/72530/sharepoint-mysite-changing-the-notification-email
    MySite Setup. Credit: Sudhit Kesharwani http://sharepoint.stackexchange.com/questions/72530/sharepoint-mysite-changing-the-notification-email

    Mentioned in a conversation

    Mentioned in a conversation
    Mentioned in a conversation email. Credit: Jennifer Mason, CMS Wire http://www.cmswire.com/cms/social-business/sharepoint-2013-social-features-highlights-019624.php

    Site Deletion Notice (Site Policy)

    Site Deletion Notice. Steven Boyle, SharePoint IT Pro Blog http://blogs.technet.com/b/tothesharepoint/archive/2013/03/28/site-policy-in-sharepoint.aspx
    Site Deletion Notice. Steven Boyle, SharePoint IT Pro Blog http://blogs.technet.com/b/tothesharepoint/archive/2013/03/28/site-policy-in-sharepoint.aspx

    Site Access Requests

    Site Access Requests. Jasper Oosterveld https://www.nothingbutsharepoint.com/sites/eusp/Pages/SharePoint-Online-2013-Request-Access-Procedure.aspx
    Site Access Requests. Jasper Oosterveld https://www.nothingbutsharepoint.com/sites/eusp/Pages/SharePoint-Online-2013-Request-Access-Procedure.aspx

    Other possibilities

    There are a number of other emails that SharePoint might send, which I have been unable to confirm at this time.

    • Health Analyser – Alerts
    • Managed Metadata Service – term managed and term submission
    • Solution resource usage – site collection exceeded daily resource usage
    • Membership requests (requests to join/leave groups)
    • MySite new followers and Colleague and keyword suggestions
    • Site Collection Upgrade Notification (2010 > 2013)
    • Created and Delete Upgrade Evaluation Site Collections
    • Removal notifications of user provisioned Site Collections
    • Search Service Application
    • Apps Service Application
    • eDiscovery
    • Record
    • Publishing
    • Retention

    Community Contribution

    Not stopping there, I have also asked the community via the Office 365 Technical Network on Yammer (10,000+ members). Let’s see what people come back with. In time I’d like to add more detailed summaries of these including a sample of the emails.