SharePoint Site folders coming to SharePoint 2016

This post is part of SP14 Keynote highlights series where I provide some highlights of the next version of SharePoint. These highlight are from the SP24 Conference Keynote that Bill Baer delivered.

SharePoint Site Folders

How many occasions have you tried to access a document in SharePoint, but end up having to click through a long set of links to find it because you can’t remember the URL? OK, this is not an everyday issue, but we do use SharePoint to store documents and we use SharePoint sites to create contextual containers to store documents in. In someways these SharePoint sites slow us down from accessing documents harder.

In the next version of SharePoint (SharePoint 2016) we might find a new method to access Document Libraries called Site Folders. Site Folders will provide a list of all Sites that we have access to that contain Document Libraries (a.k.a Site Folders or Site Libraries) and will be available from OneDrive for Business.

Site Folders coming to SharePoint 2016.
Site Folders coming to SharePoint 2016.

Users will be able to click-through into individual Sites from the Site Folders page to easily discover Document Libraries each site contains.

Libraries visible through the Site Folders area coming to SharePoint
Libraries visible through the new Site Folders area coming to SharePoint 2016.

I wonder how this will impact how with architect document management solutions. Search is becoming more and more powerful that we are shifting to an era where Information Architecture and Taxonomies become less relevant (or maybe more relevant behind the scenes), time will tell!

I have an idea what Microsoft are trying to do here, watch this space as I’ll provide my own mock-up and example soon.

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Join me over the next year as I discover more news and information about the next version of SharePoint and Office 16 by following my #Office16 tag.

OneDrive for Business to store Outlook Attachments

This post is part of SP14 Keynote highlights series where I provide some highlights of the next version of SharePoint. These highlight are from the SP24 Conference Keynote that Bill Baer delivered.

OneDrive for Business to change the way we distribute and store Outlook attachments

We all do this. We need to send a file to someone via email and we just attach the file to the email and press send.

60% of mailbox storage is allocated to attachments.

What we should all be doing of course is saving the attachment to SharePoint and including a link to the attachment instead. Microsoft may be about to make this much easier in the next version of SharePoint and Office (SharePoint 2016 and Office16) by slipstreaming the entire process and integrating Outlook with OneDrive for Business in Office 365.

Send a link or attach a copy - integrating Outlook with OneDrive for Business
Send a link or attach a copy – integrating Outlook with OneDrive for Business

Attachments will be stored in a “Attachments” folder in the users personal library in SharePoint Online, known as OneDrive for Business.

Attachments folder in the next version of SharePoint - SharePoint 2016.
Attachments folder in the next version of SharePoint – SharePoint 2016.

Each attachment will be secured to those on the recipient list of the originating email.

Outlook attachment store in OneDrive for Business.
Outlook attachment store in OneDrive for Business.

Benefits of storing attachments in OneDrive for Business include reducing overall email storage requirement but what do users care…general they don’t, not about storage requirements anyway. But what about providing themselves and their recipients with the ability to collaborate on attachments centrally and even use Co-Authoring. Imagine how much email traffic will be reduced because everyone has access to the same attachment.

Outlook attachments stored centrally in OneDrive for Business.
Outlook attachments stored centrally in OneDrive for Business.

There are times when storing attachments centrally SharePoint 2016 or whatever it becomes will be useful but not in all examples. Most of us are fortunate to live in a very connected world but there are times when we’re not so connected. This exciting change would mean at time an email attachment would not be accessible, even though the original email is available on a mobile for example. I look forward to hearing what others think about this new feature.

Discover more

Join me over the next year as I discover more news and information about the next version of SharePoint and Office 16 by following my #Office16 tag.