“Shared with Me” coming to SharePoint

This post is the first of my SP14 Keynote highlights series where I provide some highlights of the next version of SharePoint. These highlight are from the SP24 Conference Keynote that Bill Baer delivered.

“Shared with Me” coming to SharePoint

Something to lookout for in the next version of SharePoint (possibly SharePoint 2016 or Office16) or even soon is a summary of documents and folders that have been “Shared with Me”. It appears that the “Share with Me” page is already available in SharePoint Online however the summary of folders shared with you isn’t.

Folders Shared with me summary in the next version of SharePoint.
Folders Shared with me summary in the next version of SharePoint.

It’s pretty self explanatory but a list of documents or folders that have been shared with you will be displayed in your OneDrive for Business site.

List of items Shared with me in the next version of SharePoint.
List of items Shared with me in the next version of SharePoint.

I wonder if this might extend to include scenarios such as multiple environments or Office 365 sites, to create a true consolidated view of files that have been shared with you. I’m always searching my inbox to find emails from colleagues where they have shared files with me a one single place for this information would be well received.

Discover more

Join me over the next year as I discover more news and information about the next version of SharePoint and Office 16 by following my #Office16 tag.

On-premises lives on, SharePoint 2016 & bye Outlook attachments

In this post I share information about On-Premises SharePoint, highlights of SharePoint 2016 and see how Outlook attachments (bye-bye) are changing as we know them.

Firstly I’d like to congratulate the SP24 Conference (#SP24Conf) organisers for delivering an awesome conference this week. The format was new and a challenge for those involved I’m sure. It worked very well aside from the twenty-first century hiccup or two. I look forward to the next one when the crew have all recovered and caught up on their sleep. Maybe I might be able to get a speaker slot next time where we might hear more about SharePoint 2016!

I managed to stay up for three sessions before calling it a night (a late one at that – 2am UK time. I was delivering an Azure briefing at the Microsoft Offices in London the next morning. But I did manage to attend five other sessions towards the end of the day. Hopefully in few weeks we will have access to all the sessions when I’ll try to watch as many sessions as I can when the time arises.

SharePoint 24 Conference - Keynote delivers important industry news and SharePoint 2015 highlights.
SharePoint 24 Conference – Keynote delivers important industry news and SharePoint 2016 highlights.

SharePoint 2016 highlights and more…

I’d like to share some highlights I learned during the SP24 Keynote that Bill Baer’s delivered. It’s important news for all those involved in the industry to hear at this time. More importantly it demonstrates again that Microsoft are continuing to share more and more with us long before they would have done before.

SP24 Keynote available on YouTube
SP24 Keynote available on YouTube

SharePoint On-Premises lives on

With Microsoft investing so much in their Cloud products whether that’s Office 365 or Microsoft Azure, many have thought that time had been called for the On-Premises version of SharePoint. Well that time is not in sight – not yet anyway!

So the next version of SharePoint that we’re shipping in later 2015 will in fact not be the last version of SharePoint server that we ever ship.

Sure we’ll see features and changes to these Cloud products more often specially Office 365, long before we see them On-Premises. We might not see some features at all but Bill said, “Microsoft will continue to develop in On-Premises for as long as there is demand for it”.  SharePoint 2016 is not going to be the last.

We are going to continue to ship SharePoint server on-premises as long as there is a demand for SharePoint server on-premises!

Not only that but SharePoint 2016 will ship towards the end of 2015.

In late 2015 we are going to launch another version of SharePoint server to our on-premises audience.

SharePoint 2016 highlights

On top of the On-Premises news, Bill also demonstrated features from the next version of SharePoint – SharePoint 2016. Here are some highlights from the Keynote:

The close integration with Yammer was clear once again and more Office Graph functionality seemed to be visible since the demonstration during the SharePoint Conference 2014 (#SPC14).

We also learned about Remote Index. This will make it possible push On-Premises Search Indexes to Office 365 to provide a single search experience and result set. A unified search index in Office 365 along with Office Graph will create an awesome experience for end-users.

Outlook is the first program that many of us launch on a typical working day yet we have many other sources of information. Expect to see changes to Outlook that will help us access this information and deliver more than just email to us.

A further change to Outlook and SharePoint 2016 that we’ll see in the next version is the removal of email attachments as we know them with the help of OneDrive for Business. Users will continue attach files to their emails but they’ll be saved to their OneDrive for Business Document Library and shared with all to, cc and bcc addresses via a URL in the email. This is a really exciting change and I look forward to discovering more about soon. The net result is users will have continuous access to the latest files and canuse features such as Co-Authoring.

Discover more

Join me over the next year as I discover more news and information about the next version of SharePoint and Office 16 by following my #Office16 tag.

#InBillWeTrust

Change the default sync interval – Windows Azure Active Directory Sync

The default interval for Windows Azure Active Directory Sync (DirSync) synchronisations is 3 hours. If for instance your Active Directory has lots of changes you you’ll probably want to consider shortening the sync interval.

The schedule can be modified by changing the “Microsoft.Online.DirSync.Scheduler.exe.Config” configuration file. Before proceeding to make any changes to the sync interval you should evaluate how long it takes to complete a synchronisation. You can do this by reviewing the application event log for entires that indicate when a sync has started and completed.

To modify the configuration file open “C:\Program Files\Windows Azure Active Directory Sync\Microsoft.Online.DirSync.Scheduler.exe.Config” in Notepad. You will then need to modify value of the “Synctimeinterval” key – the notation of this is Hours:Minutes:Seconds.

Microsoft.Online.DirSync.Scheduler.exe.Config
Microsoft.Online.DirSync.Scheduler.exe.Config

Save the configuration file and restart the “Windows Azure Active Directory Sync Service” Windows Service (via PowerShell Restart-Service MSOnlineSyncScheduler) to apply this change.

Restart-Service MSOnlineSyncScheduler
Restart-Service MSOnlineSyncScheduler

Force a full syncronisation – Windows Azure Active Directory Sync

When configuring Windows Azure Active Directory Sync (or DirSync as it was previously known) it’s useful to be able to run various synchronisation tests. The default synchronisation schedule is 3 hours so unless you want to wait you will need to force a full synchronisation using PowerShell.

Start-OnlineCoexistenceSync cmdlet
Start-OnlineCoexistenceSync cmdlet

To do this you need to load the Windows Azure Active Directory Sync PowerShell module and run a cmdlet. Start by navigating to “C:\Program Files\Windows Azure Active Directory Sync” in PowerShell and then run “.\DirSyncConfigShell.psc1” from this directory. This will launch a new PowerShell console with the Windows Azure Active Directory Sync PowerShell module loaded (Add-PSSnapin Coexistence-Configuration). Then to force a full synchronisation you need to run the Start-OnlineCoexistenceSync cmdlet.

[code lang=”PowerShell”]
Start-OnlineCoexistenceSync -fullsync
[/code]

You can verify that a synchronisation has occurred by reviewing the application event log on the server running DirSync – there should be several items in the log such as “Directory Synchronization, Event ID – 114, Export cycle completed”. There is also a status of the Active Directory Synchronisation on the “Users and Groups” page in the Office 365 admin portal. There are also two other ways to see the status of synchronisation jobs which I will go into in more detail in a later post but these include using the Forefront Identity Manager (FIM) client and Fiddler a web debugging proxy.

Office 365 Active Directory Sync status
Office 365 Active Directory Sync status

You can create a shortcut to “C:\Program Files\Windows Azure Active Directory Sync\DirSyncConfigShell.psc1” on the desktop for ease of administration. I however take this one step further and create a shortcut to perform a synchronisation as well. Create a shortcut with the following target below.

[code]%SystemRoot%\system32\WindowsPowerShell\v1.0\powershell.exe -PSConsoleFile "%PROGRAMFILES%\Windows Azure Active Directory Sync\DirSyncConfigShell.psc1" -Command "& Start-OnlineCoexistenceSync -fullsync[/code]