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I recently responded to a question posted to Twitter using the #SPHelp hashtag. Tim Ferro was trying to understand all the different types of email that SharePoint sends automatically.

#SPHelp does anyone know a good resource that shows what OOB emails are sent from #SP2013? like mysite notifications or new followers? — Tim Ferro (@timferro) June 26, 2014

While I may have misunderstood his tweet to begin with, it certainly got me thinking about what emails does SharePoint actually send. I gave it some thought with a colleague and have produced this post as a result.

1. MySite Cleanup Notification
2. Task assigned to you notification
3. Alerts
4. Storage limit exceeded
5. Sharing – Invited to
6. Site Mailbox Created
7. MySite Setup Notification
8. Mentioned in a conversation
9. Site Deletion Notice (Site Policy)
10. Site Access Requests

Example of SharePoint Emails

There is very little information that provides an answer to Tim’s question. I’ve attempted to create a consolidated view of all the different types of emails that SharePoint sends. I have sourced example images from various sources on the internet. They have been credited to the author and include a link to the originating content.

MySite cleanup notification

Task assigned to you notification

Alerts

Storage Limit Exceeded

Sharing – Invited to …

Site Mailbox Created

MySite Setup Notification

Mentioned in a conversation

Site Deletion Notice (Site Policy)

Site Access Requests

Other possibilities

There are a number of other emails that SharePoint might send, which I have been unable to confirm at this time.

• Health Analyser – Alerts
• Managed Metadata Service – term managed and term submission
• Solution resource usage – site collection exceeded daily resource usage
• Membership requests (requests to join/leave groups)
• MySite new followers and Colleague and keyword suggestions
• Site Collection Upgrade Notification (2010 > 2013)
• Created and Delete Upgrade Evaluation Site Collections
• Removal notifications of user provisioned Site Collections
• Search Service Application
• Apps Service Application
• eDiscovery
• Record
• Publishing
• Retention

Community Contribution

Not stopping there, I have also asked the community via the Office 365 Technical Network on Yammer (10,000+ members). Let’s see what people come back with. In time I’d like to add more detailed summaries of these including a sample of the emails.